Administrator

The Administrator is responsible to plan, develop, coordinate, and direct the activities related to severalfunctional areas of administrative services.

**Job Responsibilities**

- Supervise day-to-day operations of the Department and staff members and supports with daily clerical tasks.
- Answer phone calls, provide information to callers, or redirect phone calls.
- Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained.Order office stationery and supplies as and when required.
- Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, andtraining sessions.
- Provide administrative support to the executive staff, business leaders and other senior members.
- Assist with the preparation of meetings and teleconferences as well as facilitates the recording, transcriptionand distribution of minutes and action items.
- Ensure timely and accurate content review and dissemination for leadership, including weekly leadershipreports, monthly leadership updates and other business requirements.
- Support the Executive Team and Leadership with preparation for annual leadership meetings (including but notlimited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.)
- Prepare and edit correspondence, communications, presentations, and other documents. Provide oversight onnew staff orientation, including trainings and resource materials.
- Ensures the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit inaccordance with leadership approvals and changing needs.
- Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute toincident reporting and resolution in alignment with company and IMS policies

**Job Knowledge & Skills**

- Knowledge of office management systems and procedures.
- Excellent working knowledge of English (oral and written)
- High proficiency in Computer Office Applications and Programs (MS Excel, Word etc.). Excellent timemanagement skills and ability to multi-task and prioritize work.
- Excellent problem-solving and communication skills.
- Strong organizational and planning skills. Attention to detail.
- ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.