Business Associate

**We are hiring: Business Associate at QX**

You sleep 8 to 9 hours. Your awareness is high. AI is an extension of your intelligence, not a crutch you lean on. Your ability to execute is extraordinary. You work on trust, and you have the track record to back it.

You breathe digital across the stack. Project management, CRMs, document and knowledge systems, banking and finance interfaces, communication platforms, AI tools. You move through all of it without friction. You know what tool does what, when to switch, when to consolidate, when to set up something new. You connect the dots between systems and between people.

You see a confused situation and you know how to solve it. You execute without drama.

You think in projects. We run many at once. EU grants, pilots converting into projects, partnerships, accelerator programs. You hold the picture. You see what needs to move, who owns it, what is blocking it. You bring structure where there is fragmentation.

You are comfortable spending hours in focused silence on a call, working alongside someone else. You read context. You catch things that fall between cracks.

You are comfortable, when someone on the team cannot make it, to take a flight and represent QX in person. You breathe the company. You can carry the mission into a room.

**What you would do**

You would be the cog in execution. The connective tissue between the executive team distributed across Italy, Poland, and North Macedonia, and the operational machinery of the company.

You would hold the project layer across EU grants, pilots, and partnerships. Tracking what needs to happen, who is doing it, what is at risk. Keeping the picture coherent and the work moving.

You would own the digital backbone. Clean CRMs for VC outreach, pilots, and partners. Organized knowledge in Google Drive and Notion. New tools set up when we need them. Systems connected so data flows without manual copy-paste.

You would handle the operational and administrative layer. Accountants, invoices, banking, lawyers, vendors. Finding documents, organizing knowledge across three entities. Maintaining QX presence on LinkedIn. Planning Mondays, reviewing Fridays, surfacing blockers across the team.

You would have access to classified communication and data from the executive team, our CRMs, our knowledge base, and eventually financial documents. This role is built on trust. We are hiring someone we can trust completely from day one.

**Qualifications**

- 3 to 6 years of experience in startup operations, executive support, project coordination, or chief of staff roles
- Demonstrable track record of working in trusted positions with founders or senior leaders
- Strong English. Additional European languages are a plus, especially Italian
- Daily user of AI tools (Claude, ChatGPT, Gemini, or equivalent). Can demonstrate how AI has multiplied your output
- Comfortable with project management tools, CRMs, document and knowledge systems, and financial and banking interfaces
- Discretion. You will handle confidential information about partners, investors, finances, and team matters
- Bias for action. You finish what you start
- Travel readiness
- Based in Europe, CET +/- 1 hour preferred

Send a short note to info@qx.ventures telling us why this role and one example of how you have used AI to multiply your impact.