Receptionist/Office Assistant

As a Receptionist/Office Assistant, you will be responsible for supporting the front office activities, including the reception area, mail, purchasing, and facilities

Work Hours: Monday–Friday | 2:30 PM – 10:30 PM or 4:00 PM -12:00 AM

This role requires in-person attendance

Job Duties and Responsibilities:

- Manage the reception area, ensuring effective telephone and mail communication while maintaining a professional office image.
- Greet and direct visitors in a friendly and professional manner.
- Oversee day-to-day office facilities operations, ensuring the office’s physical appearance is clean, neat, and well-organized.
- Coordinate office repairs and maintenance, including working with service providers such as gardeners, electricians, plumbers, and others as needed.
- Order and manage office supplies (e.g., stationery, coffee, water, snacks, event-related items) and maintain an inventory control system.
- Handle payments for office supplies as required.
- Manage conference room bookings.
- Assist with flight logistics and bookings.
- Support the planning and execution of company events, job fairs, and other office activities.
- Assist in collecting and filing necessary documentation.
- May be required to perform other tasks and duties reasonably related to job responsibilities.

Experience/Knowledge, Skills & Abilities:

- 1 year of related work experience required.
- Skilled at multi-tasking; able to coordinate, organize, prioritize, and execute responsibilities in the face of conflicting priorities and unexpected situations;
- Excellent organizational and time management skills, ability to prioritize, and comfortable working independently;
- Strong interpersonal and relationship-building skills, and a strong phone presence is a must;
- Strong work ethic and team player;
- Ability to manage confidential and sensitive employee information and adhere to strict confidentiality standards;
- Ability to work both as part of a team and independently;
- Fluency with Microsoft Office (Word, Excel) and Google Docs;
- Excellent communication and interpersonal skills.
- C1 level proficiency in written and spoken English.