ADMINISTRATIVE ASSISTANT

**Job:**
ADMINISTRATIVE ASSISTANT


**Job responsibilities & duties:**

- Organize office operations and procedures;
- Monitor and record long distance phone calls;
- Update organizational memberships;
- Maintain office equipment;
- Develops and maintains a detailed operation schedule which includes administrative tasks and all sites involved in the operation;
- Coordinate meetings, including travel arrangements and expense reports;
- Administer for Departments;
- Prepare and/or edit meeting minutes, presentations and tables;
- Data entry for departments;
- File all operation documents (hard and soft copies);
- Responsible to take input from all team to develop and maintain the detailed schedule;
- Update databases;
- Administer databases;
- Follow/monitor correspondence chart/process.

**Skills & Qualifications**

- Knowledge of office administration, management and supervision, ability to maintain a high level of accuracy in preparing and entering information;
- Minimum 3 years of experience in the field operations and sales;
- Excellent interpersonal skills, analytical and problem solving skills, decision making skills, attention to detail and high level of accuracy, very effective organizational skills;
- Effective written communications skills;
- Computer skills including the: spreadsheet and word-processing programs, and e-mail at a highly proficient level and languages: fluent in English;
- Stress management skills and time management skills;
- Personal Attributes: honest and trustworthy, respectful, possess cultural awareness and sensitivity, flexible, demonstrate sound work ethics;
- Computer Literate: Word, Excel, Power Point;
- Other tasks by order of the manager or director.