HR COORDINATOR & ADMINISTRATOR

**Job:**
HR COORDINATOR & ADMINISTRATOR


**Job Responsibilities And Duties**

- Oversee plant facilities developing and maintaining offices & factories premises and equipment;
- Implement and monitor adherence to policies and procedures;
- Develop & maintain infrastructure which brings a feel of comfort and enhances efficiency to all employees;
- Successful implementation of facilities projects (office moves, office relocation, space re-stacks, additional space build out);
- Ensuring smooth operation of the travel management including transport and lodging;
- Assists in preparing specifications for contract services for utility-related maintenance and repair projects that are beyond the capability of the company to perform;
- Assumes responsibility for utility locates for both maintenance and construction-related needs;
- Adherence to security SOP and continuous improvement;
- Manage physical security incidents and crises as they occur and organizing root cause analysis and corrective actions;
- Manage the security intelligence process, vigilance and assess security threats;
- Ensuring that security risks are brought to management’s attention with appropriate advice on mitigation;
- Vigilance, Intelligence, security of man and material of plant and ensure all fire equipment’s are available in working condition;
- Plan and execute specific loss prevention programs to prevent or minimize thefts and losses;
- Training to personnel on security and fire and record keeping;
- Statutory Compliances related to factory;
- Ability to handle multilocational assignment;
- Knowledge in formulating and implementing Pharma SOPs;
- Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds;
- Maintaining harmonious Industrial Relations in the factory;
- Housekeeping;
- Pest Control;
- Travel Management;
- Scrap Management;
- Employee Medical Examination;
- Arrangement of Training Programs;
- Developing maintenance procedures and ensuring implementation;
- Carrying out inspections of the facilities to identify and resolve issues;
- Checking electrical and other systems/supplies of buildings to ensure functionality;
- Plan and oversee all repair and installation activities;
- Allocate workload and supervise upkeep staff (custodian etc.);
- Monitor equipment inventory and place orders when necessary;
- Monitor expenses and control the budget for maintenance;
- Manage relationships with contractors and service providers;
- Keep maintenance logs and report on daily activities;
- Ensure health and safety policies are complied with:
- Talent Acquisition;
- Training & Development;
- Contract Labor Management;
- Facilitating human resources processes;
- Acting as a liaison between employees and insurance providers;
- Resolving benefits-related problems;
- Ensuring the effective utilization of plans related to HR programs and services;
- Administering health and welfare plans, including enrollments, changes, and terminations;
- Creating, updating, and maintaining personnel records, financial records, and other records and databases;
- Maintain corporate safety procedures at all times and comply with access control regulations;
- Keeping evidence of company’s official log book (archive) and taking care of documentation;
- Propose implementation of legal affairs in the organization, support the work of the organization and manage the full range of legal strategies and responsibilities;
- Prepare legal advice on diverse substantive and procedural questions, which may include those related to administration and management, institutions support, procurement and contracts, peacekeeping and other operational matters, separately-administered programs and funds;
- Other tasks given by the Manager or Director.

**Required Qualifications**

- Previous work experience for at least 3 years in the position of Human Resources, legally affairs and administration management;
- Completed highly educated in the field of human resources, business administration, economics, law or similar social sciences;
- Excellent knowledge of English and Albanian language;
- Excellent knowledge of MS Office;
- Excellent communication skills;
- Driver’s license category.

**Personal Profile**

- Excellent interpersonal skills, analytical and problem solving skills, decision making skills, attention to detail and high level of accuracy, very effective organizational skills;
- Effective written communications skills;
- Computer skills including the spreadsheet and word-processing programs and e-mail at a highly proficient level;
- Stress management skills;
- Time management skills.