Fleet Coordinator

**1. Purpose of the Role** - Manage and coordinate all activities related to the company’s vehicle fleet. - Ensure fleet compliance, efficiency, and smooth daily operations. - Act as a central point for vehicle and driver administration, and real-time fleet monitoring. **2. Administrative Duties** - Maintain Complete Records: - Vehicle documentation: registration, insurance, inspection, tax payments, road tolls, tickets, - accidents, maintenance logs, and service schedules. - Driver documentation: licenses (regular and commercial), medical reports, mandatory - certifications. - Documentation Management: - Ensure all required forms (pre-trip, post-trip, packing lists) are completed, signed, and - properly filed. - Track and renew expiring documents (insurance, registration, certifications). **3. Coordinating & Operational Duties** - Scheduling & Maintenance: - Schedule regular maintenance for each vehicle according to manufacturer’s guidelines and - service history. - Coordinate repairs to minimize vehicle downtime and operational interruptions. - Dispatch & Assignments: - Assign daily routes and tasks to drivers and trucks. - Ensure every cargo has proper documentation and packing lists. - Communication: - Provide real-time updates to the field team about departures, arrivals, and any delays. - Act as a communication bridge between drivers, management, and field staff. **4. Compliance & Safety** Regulation Adherence: - Ensure compliance with local and national transport laws (e.g., DOT regulations), especially concerning vehicle load limits and driver certifications. - Inspections & Reporting: - Monitor daily inspection reports and flag any vehicle defects or safety concerns to - supervisors. - Monitor driver behavior via GPS and cameras and report violations or incidents. **5. Analytical Tasks** - Data Monitoring: - Track fleet status in real time using GPS and onboard cameras. - Monitor and record operational data (downtime, costs, incidents). - Process Improvement: - Identify patterns in vehicle usage or maintenance to optimize scheduling and reduce costs. - Recommend changes based on data trends and operational experience. - Reporting: - Prepare regular reports on fleet performance, costs, incidents, and compliance for - management review. **6. Problem Solving & Decision Making** - Dynamic Rerouting: - Make routing adjustments on the fly to avoid traffic, roadblocks, and other hazards. - React quickly to operational problems, such as vehicle breakdowns or delays. - Operational Continuity: - Ensure fleet is always ready and available as required by the company’s operations. **7. Key Skills & Competencies** - Organizational skills for documentation and scheduling. - Strong communication and interpersonal skills. - Analytical thinking and attention to detail. - Ability to work with technology (GPS, fleet management software). - Problem-solving and quick decision-making abilities. - Basic understanding of transport regulations and fleet compliance. **8. Work Environment** - Office-based with regular communication to field teams and drivers. - May require periodic checks on vehicles or working with third-party service providers - (maintenance shops, insurance, etc.). - Comfortable, spacious office setting with opportunities for growth Burimi: https://al.linkedin.com/jobs/view/fleet-coordinator-at-flex-business-solutions-4361163258

Niveli: mid level