Office Management Coordinator

**Founded in 2012, AUTO1 Group is now Europe’s leading car trading platform. As an independent multi-brand platform, AUTO1 Group is aimed primarily at the used car trade and offers over 60,000 professional partners the opportunity to access a diversified portfolio of more than 30,000 vehicles. By connecting buyers and sellers through technology the company enables dealers and consumers to trade seamlessly throughout Europe.** **Job Description** We are seeking a highly organized and efficient Office Manager to join our team in Tirana, Albania. As the backbone of our office operations, you will play a crucial role in ensuring smooth day-to-day functioning while supporting our staff and managing various administrative tasks. - Serve as the first point of contact for visitors and team members, providing a welcoming and professional atmosphere - Manage office supplies, equipment, and vendor relationships to maintain a well-stocked and functional workspace - Coordinate travel arrangements for staff, ensuring all logistics are handled efficiently - Oversee incoming and outgoing mail, managing correspondence and document filing systems - Collaborate with various departments to organize meetings, events, and team-building activities - Maintain office calendars and schedules, coordinating appointments and room bookings - Assist with basic accounting tasks, including processing invoices and managing petty cash - Implement and maintain office policies and procedures to enhance productivity and organization - Coordinate with external service providers, such as cleaning and maintenance crews - Support HR functions by assisting with onboarding processes and maintaining employee records - Proactively identify areas for improvement in office operations and suggest innovative solutions **Qualifications** - Proven experience in office management, reception, or administrative roles - Excellent organizational skills with the ability to multitask and prioritize effectively - Strong communication skills in English and Albanian, both written and verbal - Proficiency in Microsoft Office suite and Google Workspace - Detail-oriented with a keen eye for accuracy and efficiency - Exceptional interpersonal skills with a customer-focused mindset - Ability to work collaboratively in a team environment while also taking initiative independently - Flexible and adaptable approach to work, with the ability to thrive in a dynamic environment - Problem-solving skills and the ability to remain calm under pressure - Basic knowledge of accounting principles and budgeting - Experience in managing office supplies and vendor relationships - Familiarity with organizing events and coordinating travel arrangements - Valid driver's license (preferred) - Bachelor's degree in Business Administration or related field (preferred) ***We offer:*** • Direct employment with Albanian contract; • Competitive Salary; • The chance to become a part of the digital revolution in the automotive sector; • Concrete opportunities for professional growth in a highly merit-based context; **Additional Information** *Additional information* The place of work will be at the headquarters of AUTO1 Albania, Tirana and the shifts provide a total of 40 hours per week, from Monday to Friday. If you think you are the right candidate please apply by uploading your CV. Contact: +355 675039122 Email: selezione.albania@auto1.com Auto 1, informon kandidatet se të dhënat personale të mbledhura përmes portalit, per pozicione te lira pune se te dhenat e tyre personale te derguara prej tyre elektronikisht nepermjet CV, do të trajtohen në përputhje me Ligjin 9887, datë 10.03.2008 "Për Mbrojtjen e të Dhënave Personale, i ndryshuar”; Auto 1 do të ruaj në mënyrë konfidenciale dhe nuk do te tranferoje CV e kandidateve qe aplikojne per pozicione te lira tek ndonjë pale e tretë ose të përdorë për ndonjë qëllim tjetër përveç atij te rekrutimit. Te dhenat personale qe perpunohen nga Auto 1 per kategorine e kandidateve per pozicione te lira te punes do te perpunohen vetem per qellimin e perzgjedhjes se punemarreseve. Maksimumi i ruajtjes se ketyre CV eshte 5 dite nga data e marrjes se me mail me CV perkates prane Auto1. Burimi: https://al.linkedin.com/jobs/view/office-management-coordinator-at-auto1-group-4376767701

Niveli: senior