Administrative & Operations Support

**EPPC Albania** is hiring a **Administrative & Operations Support (Office Team Primary & Specialty Care),** as part of its outsourcing services team supporting **Dompé Albania** client. **Essential Responsibilities:** - **Travel & Logistics Management:** Supporting the Business Unit with travel arrangements (flights, hotels, transfers) in compliance with company policies, including managing modifications and cancellations; - **Shipping Support:** Assisting with shipments (DHL / Dimaf) to suppliers, sales force, agents, physicians, and events; - **Contract Management:** End-to-end support for contractual documentation (NDAs, contracts), including collection, verification, system entry, and archiving; - **Deadline Monitoring:** Tracking contract expiration dates and supporting renewal processes; - **Digital Signatures:** Preparing and sending documents for electronic signature via DocuSign; - **Supplier Due Diligence:** Assisting with supplier due diligence by collecting documentation, verifying information, entering data into the system, and monitoring status; - **Supplier Onboarding** : Supporting supplier onboarding and registration, providing operational assistance, and verifying data accuracy; - **Stakeholder Relations:** Acting as a constant interface with suppliers and internal stakeholders to ensure compliance and information completeness; - **Procurement Support:** Supporting the management and monitoring of Purchase Orders (PO) and Purchase Requisitions (PR); - **Document Verification:** Verifying supporting documentation (BBD, contracts, cost centers, pricing, inventory); - **Process Archiving:** Archiving documentation and performing follow-ups until the process is finalized; - **Communication Materials:** Supporting the approval process for communication assets. **Requirements for this position:** - Previous experience in structured administrative, operations, or back-office roles; - Experience in supplier management, contracts, and procurement processes is considered a plus; - **Excellent proficiency in Microsoft Office** (specifically Excel and Teams); - **Fluent in Italian** language and good command of english; - High level of precision and attention to detail; - Ability to multitask and meet tight deadlines; - Strong organizational and problem-solving skills; - Effective communication and ability to interact with internal and external stakeholders; - Discretion in handling sensitive data and documents. Burimi: https://al.linkedin.com/jobs/view/administrative-operations-support-at-eppc-albania-kosovo-4413931713

Niveli: mid level