Recruiting Operations & Systems Manager

**🧾 Job Title: Recruiting Operations & Systems Manager** **📍 Location: Tirana, Albania (On-site, office-based)** **🕒 Schedule: Full-time | Monday – Friday, 15.00-23.00** **Role Overview** We are seeking an experienced **Recruiting Operations & Systems Manager** to own the operational backbone of our business. This is a long-term outsourced role ideal for someone who thrives behind the scenes, enjoys building scalable systems, and takes pride in creating frictionless workflows for a recruiting team. This role ensures that our platform and related tools run smoothly, data stays clean, processes remain efficient, and our recruiters can stay focused on what matters most: revenue-generating activity. **Key Responsibilities** **Platform Ownership & Optimization** - Serve as the primary administrator for Recruiterflow - Configure and maintain pipelines, stages, automations, triggers, and workflows - Enforce consistent usage and best practices across the recruiting team - Troubleshoot issues and resolve operational bottlenecks - Continuously optimize system performance as the firm scales **Recruiting Operations & Process Management** - Monitor pipeline health, data integrity, and recruiter activity - Identify inefficiencies and proactively implement improvements - Provide thoughtful operational recommendations, not just execute instructions **Data, Reporting & Quality Control** - Maintain accurate candidate, client, and job records - Build and manage dashboards and reports for leadership - Track KPIs including activity, pipeline velocity, submissions, interviews, and placements - Conduct quality audits and flag inconsistencies **Integrations & Tools** - Manage integrations between Recruiterflow and external tools (email, calendars, sourcing tools, job boards, etc.) - Support the evaluation and implementation of new tools and automations - Collaborate with Recruiterflow support and external vendors as needed - Recommend and implement emerging AI tools to enhance efficiency **Recruiter Enablement & Support** - Onboard new recruiters into Recruiterflow and firm workflows - Provide ongoing training and support to drive adoption and compliance - Serve as the primary point of contact for operational questions **Required Qualifications** - Hands-on Recruiterflow administration experience (strongly preferred) - Experience supporting a permanent-placement recruiting firm - Background in recruiting operations, staffing operations, or ATS administration - Exceptional process orientation and attention to detail - Strong written communication and documentation skills - Ability to work independently and take full ownership of systems - Comfortable working remotely and within outsourced arrangements **Preferred Qualifications** - Understanding of key recruiting KPIs and pipeline metrics - Experience building SOPs and scalable recruiting processes - Familiarity with automation tools (Zapier, Make, etc.) If you are passionate about operational excellence and love building systems that fuel high-performing teams, we would love to hear from you. ***This role is not entry-level. We are looking for someone who already understands recruiting operations, has hands-on experience managing ATS platforms, and can take ownership without needing step-by-step direction. If you have a strong background in recruiting systems, process optimization, and supporting high-performing recruiting teams, we want to hear from you.*** 📩 **Interested?** Send your **CV in English** to hr@talentbridge.al with the subject line: “Recruiting Operations & Systems Manager". Burimi: https://al.linkedin.com/jobs/view/recruiting-operations-systems-manager-at-talentbridge-albania-4352930627

Niveli: senior