Team/Office Assistant

We are looking for a **Team/Office Assistant** to support with a vast variety of tasks including agenda and contact management, organising the office layout and ordering supplies, maintaining the office in excellent condition as well as monitoring suppliers. Reporting to the **Country Representative Albania** and to the **HR Director** ,this function supports on all aspects of Facilities operations and procedures to ensure the smooth running of TAP’s country offices in Albania also ensuring that company’s policies & procedures are adhered to. This role also covers the administrative duties when required. The role is based in Tirana, Albania. **Your Role** - Support the effective management of TAP’s Country offices by keeping the filing systems up to date, managing consumables & supplies and arranging necessary repairs as well as monitoring office suppliers and clerical functions - Support with organizing and monitoring facilities operations & procedures; raising requisitions and placing orders; tracking of invoicing, receiving, and expediting correspondence; onboarding new employees; organising activities and events - Occasional driving to different TAP locations within the country, following planned request, will be required - Reception manning, handling incoming calls (including Grievance related), ensuring visitors are welcomed, informed of TAP’s HSSE policies and well taken care of - Implementing procedures for visitors, arranging travels, hotel bookings, guests’ accommodation - Organising internal and/or external meetings for the Country Representative, taking minutes if needed - Support the Country Representative with all administrative support required **Your profile** - University degree is a plus - Demonstrated experience as an Office Assistant with a strong focus on reception manning in a multinational company, as well as managing Office Facilities - Excellent Project Management skills. Project Administration skills would be a plus - Excellent organisational, communication, prioritising, and multitasking skills - Excellent customer service skills - Strong MS Office skills. Experience in SAP would be a plus, including SAP FI/CO [PR/PO creation, invoice approval] - Written and spoken Albanian at professional level - Written and spoken English at professional level - Valid driving license is required. You will need to drive to the various TAP locations. Burimi: https://al.linkedin.com/jobs/view/team-office-assistant-at-trans-adriatic-pipeline-tap-ag-4384199905

Niveli: mid level